Medical & dental offices
Time clock and scheduling for medical and dental offices
Front desk, assistants and hygienists clock in; the dentist or physician who owns the practice does not need to. The schedule shows coverage, and time off lands on the calendar.
What medical & dental offices need from a time clock
Hourly staff and salaried providers
Turn off Keeps a time card for owners and salaried providers, so their empty cards are never owed and the period still closes clean.
Coverage over lunch
The coverage view shows how many people are scheduled each hour by department, which is where an unstaffed front desk at noon shows up.
Requests for time off
Staff request days off in the app, the office manager approves, and the schedule updates.
Multiple locations
Practices with a second office run each as a site, with the owner seeing both.
The features that do the work
Shift scheduling
Build the week in minutes, copy it forward, plan unpaid meal breaks into each shift, and see scheduled versus actual hours by department. Employees see their schedule on their phone.
Time clock
A web and mobile time clock employees use to punch in and out from any device. Accurate timestamps, punch rounding, meal breaks and location capture. Free for up to 3 employees.
Time off & leave
Employees request PTO, sick time and other leave from their phone; managers approve, and the hours land on the time card and the schedule automatically. Company holidays included.
Time cards & approvals
Digital time cards that calculate regular, overtime and double-time hours as punches happen. Review, edit and approve by employee, team or pay period, then export to payroll.
Compliance
The labor-law angle
Hourly clinical and front-office staff are covered by overtime rules, and the practice's records are what an audit or a wage claim reads. 9forty5 does not model alternative workweek schedules, which some states allow in health care, so set up overtime by the ordinary rules of your state unless you have confirmed otherwise. It holds employee hours, not patient records, so keep patient information out of names and notes.
Rules differ by state. See the state-by-state labor law guide for overtime, breaks and pay-frequency rules where you operate.
Frequently asked
No. It stores employee hours, schedules and time-off requests. Do not put patient information in notes or names.
Yes, as two sites on a paid plan. Managers see their own site; the General Manager sees both.
Other industries
Staffing agencies
Temp workers punch at each client site with GPS, hours roll up on one time card per worker, overtime is applied once, and payroll exports.
Nonprofits
Hours by program, paid time off and holidays, exempt staff who do not punch, and a free plan for up to 3 employees. Flat pricing.
Property management
Maintenance techs punch at each building with GPS, leasing staff work a schedule, hours split by property, and approved time exports to payroll.
Try it free for 14 days. Flat monthly pricing after that.
No credit card, no per-seat surprises, no contract. Set up a site, add your team and take the first punch in under ten minutes. Teams of up to 3 can stay on the free plan for good.