Payroll export
Export time cards to QuickBooks Payroll
Keep QuickBooks as your books and payroll, and let 9forty5 be the time clock that feeds it. Approved hours go out in the layout QuickBooks expects.
How it works
01
Approve the pay period
Managers review and approve time cards. Only an approved period can be exported, so the file always matches what was signed off.
02
Choose QuickBooks Payroll
Set QuickBooks Payroll as the company's payroll provider once, under Settings. Employee payroll IDs are mapped there too and remembered.
03
Download the file
Open Payroll Export, pick the period, and download. Regular, overtime, double time, holiday and paid time off are already split.
04
Import into QuickBooks Payroll
Upload the file in QuickBooks Payroll's hours import. Nothing is re-keyed, and a correction is a reopen in 9forty5 followed by a fresh download.
What is in the file
- One row per employee per pay period
- Regular, overtime and double time as separate hour columns
- Paid time off hours by type
- Employee names or IDs as mapped in 9forty5
What 9forty5 does before the file exists
- Bands regular, overtime and double time as the day is worked, under the site's state rules
- Records meal and rest breaks as punches, paid or unpaid
- Adds approved time off and paid holidays as their own lines
- Locks the period on approval so the export matches what was signed
Frequently asked
No. 9forty5 replaces the time clock and time card side and hands QuickBooks the approved hours.
Yes. Overtime and double time are computed in 9forty5 under the site's state rules and exported as separate columns.
Other payroll providers
Gusto
Run the time clock in 9forty5, approve the period, and hand Gusto an hours file it imports in one step. Overtime, double time and paid time off arrive in their own columns.
ADP RUN
ADP RUN imports hours by batch. 9forty5 writes the batch file for you, with the batch ID you enter at export time and every hour type in its own column.
Paychex
Paychex imports hours through its standard payroll import. 9forty5 writes that layout directly, so the approved period goes from time cards to Paychex without a spreadsheet in between.
Rippling
Use Rippling for payroll and HR, 9forty5 for the clock, the time cards and the state overtime rules. The approved period exports in the layout Rippling imports.
OnPay
OnPay runs payroll for a lot of small businesses that still track time on paper. 9forty5 replaces the paper and hands OnPay the approved hours in its import layout.
QuickBooks Payroll is a trademark of its owner. 9forty5 is not affiliated with or endorsed by it; the export is a file in the layout that product imports.
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