Nonprofits
Time clock and time tracking for nonprofits
Hours by program, time off that matches the staff handbook, and a flat price a budget can plan around. Volunteers are not employees, so they do not count and do not need an account.
What nonprofits need from a time clock
Hours by program
Programs can be departments, so hours and labor split by program for the reports your board and funders ask for.
A mix of exempt and hourly staff
Salaried program directors can be set to not keep a time card, while hourly staff punch normally.
Time off and holidays
Leave policies with accrual, and a holiday calendar that puts paid holidays on every active employee's card.
A fixed budget
Free for up to 3 employees, then a flat monthly price by team size with no per-seat arithmetic.
The features that do the work
Time cards & approvals
Digital time cards that calculate regular, overtime and double-time hours as punches happen. Review, edit and approve by employee, team or pay period, then export to payroll.
Time off & leave
Employees request PTO, sick time and other leave from their phone; managers approve, and the hours land on the time card and the schedule automatically. Company holidays included.
Reports & insights
Hours by employee and department, overtime watchlist, scheduled versus actual variance, site comparison, and pay-period summaries. Built in, no report builder needed.
Payroll export
Export an approved pay period as an import-ready file for Gusto, QuickBooks Payroll, ADP RUN, Paychex, Rippling, OnPay or a generic CSV, with regular, overtime, double time and PTO split out.
Compliance
The labor-law angle
Being a nonprofit does not automatically exempt an organization or its employees from wage and hour law; many employees are covered individually, and states have their own rules. Hours tracked by program also support the effort reporting some grants require, though 9forty5 tracks by department, not by individual grant or project code.
Rules differ by state. See the state-by-state labor law guide for overtime, breaks and pay-frequency rules where you operate.
Frequently asked
By department, so if each grant or program is a department, yes. It does not track time by individual grant code or project.
Pricing is already a flat monthly band, from free for up to 3 employees. There is no separate nonprofit price.
Other industries
Property management
Maintenance techs punch at each building with GPS, leasing staff work a schedule, hours split by property, and approved time exports to payroll.
Restaurants
A time clock, schedule and time card system for restaurants: department punches for kitchen and front of house, meal breaks, split shifts, daily overtime and payroll export.
Retail
Time and attendance for retail: multi-store time clock, schedule coverage by hour, overtime watchlist, part-time and seasonal staff, and payroll export. Free for up to 3 employees.
Try it free for 14 days. Flat monthly pricing after that.
No credit card, no per-seat surprises, no contract. Set up a site, add your team and take the first punch in under ten minutes. Teams of up to 3 can stay on the free plan for good.